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Thank You
Guidelines and Alternate Phrases
State your “thank you” immediately as the primary reason for writing.
Be specific in detailing the “whys” of your thankfulness. In other words, let the reader know you understand and appreciate the efforts he or she put forth.
Mention the good results of the reader’s information, advice, or project. What benefits did you or someone else derive? Omit any disastrous results that would detract from the thanks.
Name names; thank individuals, not groups. (The individual names may, however, be included in the distribution list rather than in the body of the memo or letter.)
Memorandum
TO:
FROM:
DATE:
SUBJECT: Thank You for June 14 Conference
Ms. Henley, thank you for giving me so much of your time last Monday afternoon and for your welcome advice on my career advancement.
I did follow up on both of your suggestions. Bob Holloway has asked me to come to work on his new project; I’ll be assuming those new responsibilities after the first of the month. Also, I notified Training of my interest in the upcoming computer course and, due to a last-minute cancellation, I am enrolled to attend next week.
Please know how much I appreciate your interest in my studies and career advancement.
Company Name or Letterhead
Address
City, State Zip
Date
Addressee
Address
City, State Zip
Dear Ray:
Thank you for your advice last Wednesday after the committee meeting. As you know I am faced with a very big decision right now—to work or not to work. I think most people want to put their family first, but are forced to work long hours for financial reasons.
Your words of encouragement were very validating. You helped me realize I don’t have to define myself by my career. I also realized from our discussion most decisions are not irreversible. As I am sure you can tell, I am leaning very strongly toward leaving my job and pursuing full-time motherhood.
You will be the first to know when I make my final decision.
Cordially,
Memorandum
TO:
FROM:
DATE:
SUBJECT: Advice on the Alpha Project
We are all sincerely grateful for your suggestions which helped to re-mobilize the Alpha project. We have been working on it for so long that we must have been in a rut; your fresh opinions were quite helpful.
Thank you for coming to our assistance. Your expertise in the field is invaluable to this company and to our research committee in particular.
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